Administration Supervisor/Workforce Planner

We are oOh!media (pronounced “oh!” media).

oOh!media is the #1 Out of Home company in Australia and New Zealand.

We exist to make public spaces better and brands unmissable, proudly leading the market with innovation, creativity, data and results. Our network plays an important role in the communities they are located, creating engaging environments that inform, entertain and inspire, while connecting brands with audiences at scale.

We are oOh!media, and we are unmissable.

Join Us

We’re a team driven by creativity, innovation, and a sense of community. We show up every day ready to be bold, brave, and push the boundaries of Out of Home advertising. You’ll work alongside a group of talented individuals across Australia and New Zealand, all of whom are dedicated to raising the bar. If you’re ready to realise your potential and make an impact, join us.

About The Opportunity

Based in our Noble Park office and leading a team of two (2), we are seeking an Administration Supervisor/ Workforce Planner to join the growing team. In this position, you will provide administrative leadership support to the Victorian Operations Field Team. The position has the responsibility for the coordination and issuing of all work to the field team. This is done in collaboration with Team Leaders, Operations Coordinators, and Leading Hands to ensure resourcing is maximized, efficiencies are achieved, and Commercial Partner Service Level Agreements (SLA’s) are accomplished. The role is also responsible for overseeing general administration, including accounts payable and expense tracking and the consolidation of relevant reporting.

Skills And Responsibilities

• High level computer literacy including MS Office (especially excel – pivot tables, VLOOKUP’s and Macros)
• Coordinate workforce planning, scheduling, and administration to support VIC Field Operations.
• Excellent written, verbal communication and organisational skills.
• Strong attention to detail
• Ability to convert information and data into presentable format/
• Manage PO commitments & cost accruals
• Maintain all cost commitments, including third-party costs
• Prepare reports for management, providing actionable solutions for process improvements and productivity optimisations.
• Experience in meeting targets within an operational or service environment

Our Benefits And Perks

• Competitive salary package
• A positive, supportive workplace culture
• Professional growth and development opportunities

If you’re curious, ready for a unique challenge, and want to make a real impact, we want to hear from you!

At oOh!, we celebrate diversity and strive for an inclusive environment. We welcome applications from all backgrounds, including Aboriginal and Torres Strait Islander peoples, people with disabilities, LGBTQIA+ individuals, and refugees.

Applicants must be Australian citizens or hold permanent residency. Successful completion of drug and alcohol testing, reference checks, and a valid driver’s licence check are required for this role