Business Operations Coordinator

This is an exciting opportunity for an enthusiastic, Business Operations Coordinator to join a Visionary Urban Planning & Development Firm that truly values their people.

Perks and Benefits of the company:

• WFH 1 day a week

• $110K to $140K

• Dynamic, Passionate and Friendly team

• Career Growth opportunities

• Inspiring Leader that Truly Values their people

• Sydney CBD location

In this role you will provide business support and coordination across the National Group, being responsible for supporting the MD and Executive Leadership Team in the efficient operation of the National business. 

Duties and Responsibilities coordinating both internal teams and external advisors:

• Business/Office Operations Support

• Office management including managing business support role

• Management external suppliers and key accounts

• Supporting staff and overseeing project management, CRM and other workplace software systems (Workflow Max & Timeslice, Sharepoint)

• Managing procurement of relevant insurances and renewals

• Identifying and maintaining government and corporate regulation compliance including policies and procedures and HR

• Coordinating IT meetings as required 

• Undertake ongoing review of internal administration process and improvement across all offices with State and Managing Director

• Support in the management and implementation of Sustainability Policy with Management team

• IT: Coordinate the supple of new IT equipment for staff

• Facilitate, through external provider, IT support issues with staff

• Coordinate the rollout of IT and technical improvements

• Business development support

• Review/certification of quality management systems around large tenders

• Maintaining a register of panels and ensuring panel membership is up to date

• Forward Billings: Coordination and preparing reports monthly and quarterly

• People & Culture/HR: Recruitment instructed by Directors, engagement of Recruiter or specific platforms.

• Manage Onboarding/induction process of new staff

• Establish and maintaining a strong induction process

• Assisting with PD's and KPI'S for admin staff

• Oversee development and management of company manuals

• Manage/organise monthly, quarterly team events and Christmas party

• Manage/organise Annual Business Planning day

• WH&S: Drafting where necessary and updating existing policies

Skills and Experience required:

• 5 years + experience in an Office Operations/Coordinator role within Professional Services/Consulting or Architecture/Property/Planning

• Advanced MS Office Suite

• Project Management/CRM experience Workflow Max, Timeslice, and Sharepoint highly regarded

• Tender experience is advantageous

• Excellent presentation, client focused and friendly disposition

• Ability to execute multiple tasks with the highest attention to detail

• Strong organisational skills

• Highly developed interpersonal skills with proven written and verbal communication skills

• Enthusiastic and helpful attitude

• Must be a team player

• Tertiary qualifications highly regarded

This is a great time to join the company and be an integral part of a dynamic and friendly working environment. If you have 5-10 years experience in a similar position, are passionate about your role and want to work for an inspiring leader and be truly involved with all aspects of the business, then don't delay and apply today.

To secure this amazing opportunity please click on 'Apply now' with your resume and Cover Letter stating what qualifications and values you have to offer in this role.