Contract Administrator / Operations Coordinator

Join a supportive and innovative team at Kennedys Group, where we’re committed to people, learning, and continuous improvement. We're currently seeking a Contract Administrator for our Williamstown Branch to play a vital role in supporting our project delivery teams across a range of exciting projects.

About Us

Kennedys Group is a well-established company with 45 years of experience in providing comprehensive industrial maintenance services and project works across Melbourne and Geelong. We offer a range of high-quality plumbing, asbestos and environmental services under one roof.

At Kennedys Group, our values—Everything With Integrity, We Put People First, Our Divisions Are United and a better way—guide everything we do. They ensure we build trust, foster a supportive culture, leverage diverse strengths and drive innovation, allowing us to consistently deliver excellence for our clients and communities.

 About the Role

As a Contract Administrator, you’ll work closely with Project Managers and the asbestos team to ensure the smooth setup, administration, and tracking of jobs from start to finish.

Key Responsibilities

• Setting up new jobs in our system and managing job files

• Coordinating materials take-offs, quotes, and purchase orders

• Reviewing project drawings to identify variations

• Scheduling material call-ups and supporting project deliveries

• Monitoring and assigning project-related communication

• Assisting with project close-outs and O&M manual submissions

• Reviewing labour and material costs for billing

• Checking supplier invoices against orders and assisting with wage reviews

• Utilise a Project Management System to manage quotes, jobs and clients

About You

We’re looking for someone who brings professionalism, attention to detail, and a proactive attitude to the team. Ideally, you’ll have:

• Experience in a Contract Administration or Operations Coordination role

• Strong verbal communication and organisational skills

• The ability to work in a fast-paced, team-oriented environment

• A collaborative and respectful approach that aligns with our company values

 Why Join Us?

At Kennedys Group, we value our people and promote a culture of innovation, respect, and continuous learning. You'll be part of a dynamic team where your contribution is recognised and valued.

At Kennedys Group, we champion diversity and inclusion, guided by our core values of integrity, unity, putting people first and finding a better way. We foster a welcoming environment where every individual, regardless of background, feels valued and empowered. Our commitment means actively welcoming talent from all walks of life—embracing differences in culture, age, gender, disability and experience. We don't just celebrate diversity; we see it as the key to innovation, creativity, and collective success.