Executive Assistant

About the Organisation
Join a well-established and highly regarded not-for-profit organisation based in Melbourne’s outer Eastern suburbs With a strong community focus, this organisation prides itself on delivering meaningful impact and fostering a supportive workplace culture.
 
About the Role
We’re seeking a professional and personable Executive Assistant to provide direct support to the Director of the Business. In this pivotal role, you'll manage a broad range of administrative tasks and coordinate key projects, ensuring seamless daily operations.
 
Key Responsibilities

• Provide high-level secretarial and administrative support
• Prepare meeting agendas and take minutes for key committees and meetings
• Serve as a point of contact between staff and the Director
• Assist in managing and supporting various projects involving internal and external stakeholders
• Collate and review reports and documentation for the Director
• Maintain and update internal policies and procedures
• Draft and format letters, reports, and official documents
• Coordinate events and staff functions, including catering arrangements
• Prepare and publish weekly staff communications
• Organize First Aid training and manage professional development applications
• Liaise with other executive assistants and provide general administrative support as needed

 
Skills & Experience

• Proven experience supporting executives or senior leaders
• Strong communication skills—both written and verbal
• Ability to handle confidential information with discretion
• High attention to detail, excellent organisation and multitasking abilities
• Proficiency in Microsoft Office and relevant systems
• Typing speed of 50–60 WPM with high accuracy
• Relevant qualifications in business administration or equivalent practical experience

Benefits

• Competitive salary package
• On-site parking
• Flexible part-time hours may be considered

 
How to Apply
Click APPLY or email your resume directly to Olivia Agar at *****@fourquarters.com.au.
Please note your suburb of residence in your application.
Applicants must have access to a car due to limited public transport in the area.