Executive Assistant to CEO

About The Role We are seeking a highly organised, proactive, and professional Executive Assistant to support our clients CEO on a temporary 4-week contract. This role is ideal for someone with strong attention to detail and excellent communication skills, capable of managing multiple tasks and deadlines in a fast-paced environment. Key Responsibilities Manage CEO's diary and inbox, scheduling meetings and ensuring timely responses.Liaise with key external stakeholders to coordinate meetings and other communications.Book travel arrangements for the CEO, Board, and Operations team via the Corporate Traveller portal.Assist with Board support, including collating Board papers and preparing documents for the upcoming Board meeting on April 29.Support the external Company Secretary with Board pack preparations and related tasks.Coordinate with external invitees for Board meeting presentations, ensuring materials are uploaded to Diligent and sending Teams logins for remote participation.Compile agenda items for meetings.Facilitate CEO identification for legal agreements and add the CEO’s digital signature to approved documents.Assist the Head of People, Culture, Safety & Operations Managers with Town Hall presentation preparation.Manage weekly office grocery orders and stationery requisitions.Submit CEO and EA corporate card expenses for processing.Provide ad-hoc administrative support to the CFO and Finance team as required.Perform additional tasks as needed to support the CEO and broader team. Key Skills & Experience: Proven experience as an Executive Assistant, Personal Assistant, or similar role.Strong organisational and time-management skills.Excellent written and verbal communication abilities.Ability to handle confidential information with discretion.Experience in preparing Board papers and managing Board-level meetings is an advantage.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams) and Diligent is preferred.Ability to work independently and as part of a team, remaining calm under pressure. Why Join Us? A dynamic and fast-paced work environment with an opportunity to make a real impact in a short period.Competitive hourly rate and a collaborative, supportive team culture.Gain exposure to senior leadership and high-level business operations. How to Apply: If you are an experienced EA with a strong background in supporting senior leaders and you are available for a 4-week temporary assignment, we would love to hear from you. We look forward to your application!