Executive Assistant to the CFO

Position OverviewWorking to the Chief Financial Officer (CFO), the role of the Executive Assistant (EA) is varied and covers a full range of executive and administrative support services. Its key responsibility is to provide high-level administrative support and coordinate the section’s activities in relation to reporting, people and budget requirements. In addition, the role will also support the provision of secretariate functions for the Audit Committee. Major ActivitiesExecutive SupportManage the day-to-day operations of the offices of the CFO, including telephone, calendar, travel and e-mail.Liaise with staff across the Court to coordinate section activities.Plan and coordinate section meetings including preparing correspondences, collating and disseminating agenda and papers, arranging travel, taking minutes, and monitoring follow-up actions.Assist the CFO in preparing presentations for meetings involving Executive Management, Judges and staff, as well as collation of information and date for newsletters and reporting dashboards.Assist in investigating and managing expense reporting for the section.Provide miscellaneous administrative support to the CFO in the performance and recording of special project work.Undertake minor research tasks, and prepare routine correspondence, response and reports.Maintain, review and update general administrative systems and procedures.Act as point of contact for the Branch intranet page.Other duties as directed. Reporting and ComplianceCoordinate the preparation and distribution of routine reports and meeting agendas and disseminate copies to the relevant stakeholders.Assist in the preparation of input to the Annual Report and the Corporate Plan and Budget.Other duties as directed. Audit Committee SecretariateAssist the CFO and the Risk & Audit Advisor in preparing routine correspondence, response and reports.Assist in drafting meeting agendas, chasing up papers for distribution, and preparing and collating papers for pre meeting review.Assist in drafting final meeting agenda, preparing and distributing papers.Record minutes of meetings.Prepare minutes of meetings for review, circulate for feedback and finalisation.Other duties as directed. Selection CriteriaStrong experience in providing high level administrative support services. Experience as an Executive Assistant will be highly regarded.Strong organisational skills, initiative and flexibility to manage workload and perform under pressure. Ability to take initiative and be adaptable to changing work priorities and requirements.Demonstrated ability to build and maintain positive and productive working relationships with a variety of stakeholders, including senior staff.Well-developed oral and written communication skills, including proven ability to communicate effectively with stakeholders at all levels and prepare professional business documents.Proven ability to exercise good judgment and maintain high-level professionalism and discretion in handling confidential information.Well-developed skills in using office-based software, financial accounting and other systems. Salary$94,563 - $105,910 per annum, plus 15.4% superannuation. Applications close on Thursday 15 May 2025 at 11:30pm AEST. EligibilityEmployment with the Court is subject to the conditions prescribed in the Public Service Act 1999, and the following:Australian citizenship – the successful applicant must hold Australian citizenship.Security and character clearance – the successful applicant must satisfy a Police Records Check and may also be required to complete security clearances during the course of their employment.Successful applicants engaged into the APS will be subject to a probation period.Interested candidates who have received a redundancy benefit from an APS agency are welcome to apply but note that they cannot be engaged until their redundancy benefit period has expired. Diversity and InclusionFederal Court Australia is committed to supporting an inclusive and diverse workforce and welcomes and encourages applications from People with Disability. First Nations peoples, LGBTIQA+ people, people from Culturally and Linguistically Diverse backgrounds, Mature age workers, as well as young workers and supporting an inter-generational workforce and supporting gender equity and families. Federal Court Australia will provide reasonable adjustments for candidates to participate equitably in the recruitment process and discuss workplace adjustments to fulfil the inherent requirements of the role. RecruitAbilityRecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have disability; and meet the minimum requirements for the job. For more information visit: https://www.apsc.gov.au/recruitability Contact OfficerFor more information, please contact Steven Christiansen, Director Governance, Risk & Compliance, on 02 6113 9389 or by email: Steven.Christiansen@fedcourt.gov.au How to applyTo apply, please complete the application form on the Court’s careers portal. As part of your application, you will be required to submit a one page response outlining your suitability for this position having regards to the selection criteria and duties of the position which are described in the position description (maximum word limit 500). Please ensure this document is attached before submitting your application. If you have any issues with applying, please email recruitment@fedcourt.gov.au