Governance Administration Officer

Reviewed: 22 January 2025 Page 1 of 4

Due to be revised: 01 February 2026

Governance Administration Officer (11201000)

1. Position Objectives

The Governance Administration Officer provides administrative and governance support to ensure
the effective functioning of local authorities, committees, and councils. The role ensures
compliance with relevant legislation, policies, and procedures while facilitating efficient
communication and operations within the governance framework.

It is a requirement of this position that the position holder is willing and able to travel and work in
remote communities located within the Barkly Regional Council area; and that the position holder
agrees that this requirement may, from time to time, require the position holder to stay overnight.

2. Key Responsibilities

Administration

• Respond to inquiries or requests from individuals or groups, ensuring timely and accurate

communication.

• Maintain accurate records of meetings, decisions, and correspondence.

• Assist with procurement processes and ensure compliance with guidelines.

• Carry out other duties as directed by the Manager Governance and Policy.

• Email and diary management particularly following up on requests/actions from Local Law

Members and Key Stakeholders.

• Assist the Manager Governance and Policy in task related to meeting statutory

requirements for the organisation.

• Provide general secretarial, administrative support, preparation of Briefings, Committee and

ordinary meetings, agendas and associates minutes.

• Assist with governance, compliance, native title, cultural heritage, land and leasing matters.

• Support the Manager Governance and Policy with the administration of the internal audit

program including the monitoring of implementation of recommendations.

• Undertake consultative activities required by governance processes or projects.

• Assist with providing orientation and awareness on governance for new employees and the

council community in general.

Local Authority

• Assist in maintaining functional working relationships across Barkly Regional Council

communities and Local Authorities.

• Provide logistical support for Local Authority meetings, including preparing agendas and

distributing minutes.

• Support the dissemination of Council information, such as demographic profiles and local

support services.

• Provide support to Local Authority Members on Council policies and legislative

requirements.

Other

• You will be required to perform your duties in Tennant Creek or elsewhere within the Barkly

Regional Council authority area as reasonably directed by the Council.

Governance Administration Officer PD

Reviewed: 22 January 2025 Page 2 of 4

Due to be revised: 01 February 2026

• Ensure that the highest professional standards and Barkly Regional Council values are

upheld at all times.

• Demonstrate commitment and enthusiasm to promote the principle of Diversity, Equity,

Inclusion, and Belonging (DEIB) in employment and service delivery.

• Work safely and promote a safe working environment in accordance with Work Health

Safety (WHS) legislation and Barkly Regional Council’s policies and procedures.

• The duties listed are not exhaustive and may be varied from time to time as dictated by the

changing needs of the Barkly Regional Council. The position holder will be expected to
undertake other duties as appropriate to the position classification and as requested by
his/her/their manager.

Our Values
Our values inform how we work and are reflected in our employees and services.
Our values are founded in the service standards and are lived out through our interactions with
each other.

✓ We believe that all people in all communities are equal in dignity and have equal rights.

✓ Our employees are committed to working with people and communities in a way that values
them, that are non-discriminatory, and that promote social justice.

✓ We are committed to the common good. Our employees work with people to ensure that
they have access to the resources and services they need to effectively participate in the
community.

✓ Our employees value the contributions of clients and communities and foster local
community-driven services.

✓ Our Reconciliation Action Plan will be used to create a greater understanding of how we
can best deliver services and support to all communities of the Barkly.

3. Key Accountabilities

• Timeliness and accuracy in preparing agendas, minutes, and reports.

• Effective support for Local Authority meetings and community engagement initiatives.

• Positive feedback from stakeholders and community members.

• Compliance with legislative and organizational requirements.

• Contribute to the successful implementation and fulfillment of the Regional Plan's

objectives.

4. Organisational Relationship

Position Title: Governance Administration Officer (11201000)

Reports to: Manager Governance and Policy (11200000)

Department: Commercial Services

Supervises: N/A

Internal Liaison: Chief Executive Officer

Chief Financial Officer

Manager Governance and Policy

Other Council Staff

Governance Administration Officer PD

Reviewed: 22 January 2025 Page 3 of 4

Due to be revised: 01 February 2026

External Liaison: Traditional Owners, and Community Elders

Government and Non- Government Organisations

Suppliers

Contractors

Local Businesses

Rate Payers, Residents, and Visitors

5. Wages and Allowances

Classification: Level 4 Pay Point 1

Barkly Regional Council Enterprise Agreement 2023

Status: Full-Time Permanent (38 hours per week)

Annual Salary: $61,914.46 per annum ($2,381.33 gross per fortnight)

Zone Allowance:

SCG:

Roster:

Tennant Creek Zone Allowance $1.8900 per hour

11.5%

The supervisor will set a five-day roster that equals a 38-hour week,
which is within the span of ordinary hours of work; currently 6:00 AM to
6:00 PM, Monday to Friday.

6. Knowledge and Skills

Organisational:

• Knowledge and understanding of Aboriginal Culture.

• High level of tact, diplomacy, and confidentiality.

• Ability to multi-task and stay organised.

• Excellent time management and organisational skills.

Interpersonal:

• High ethical standards and personal integrity.

• Excellent interpersonal skills and manner.

• A willingness to work in a remote and sometimes demanding environment.

• Ability to source cooperation and assistance from other staff and management to achieve

position objectives.

Change Management:

• Ability to recognise issues and use initiative to identify and discuss proposed solutions.

• Ability to promptly respond to changed circumstances and make sound decisions to

ensure the ongoing efficient and effective delivery of key deliverables within the role in
the best interests of the Barkly Regional Council.

• Ensure compliance with and adherence to all legislative requirements and best

practices at all times.

Commitment, Attitude, and Application to Duties:

• Provide courteous and prompt attention to requests for information.

• Demonstration of a positive and proactive attitude with strong initiative.

Governance Administration Officer PD

Reviewed: 22 January 2025 Page 4 of 4

Due to be revised: 01 February 2026

• Promote Barkly Regional Council in a positive manner at all times.

• Promote and encourage continuous quality improvement strategies for the delivery of

accurate and timely documentation.

7. Essential Criteria – Skill, Experience, and Qualifications

1. Knowledge and understanding of Aboriginal Culture and Aboriginal issues.

2. Demonstrated ability to manage and coordinate meetings.

3. Ability and willingness to travel to remote communities.

4. Understanding of relevant legislation, policies, and procedures and understanding of Work
Health and Safety (WHS).

5. Current Drivers Licence.

6. Current National Police Criminal Check (within the last 3 months).

7. Current Northern Territory Working with Children Clearance (Ochre Card).

8. Desirable Criteria - Skill, Experience, and Qualifications

1. Experience working in remote communities and working with Indigenous people.

2. 4WD Training and experience preferred.