Leasing Administrator

Leasing Administrator – National Leasing Team (NLT)

Job reference number 60019013

Information for applicants

The role is ongoing and located in all Bureau capital city locations. Information about the position, including eligibility, selection criteria, and details on how to apply, is available on the Bureau of Meteorology's website Careers page at https://bomcareers.nga.net.au/cp/

Applications close at 11:30pm (AEST) on Thursday 01 May 2025.

Enquiries about the position can be emailed to David Sanjek – Leasing Manager, National Leasing Team, ************@bom.gov.au

About the Bureau

We are Australia’s weather, climate, water, oceans and space weather agency. Our work touches the lives of all Australians every day. 

Our products and services include observations, forecasts, warnings, analysis and advice. They cover Australia’s atmosphere, water, oceans and space environments.

The Bureau operates under the authority of the Meteorology Act 1955 and the Water Act 2007. We also fulfill Australia’s international obligations under the Convention of the World Meteorological Organization and related international meteorological treaties and agreements.

Read the Bureau of Meteorology Strategy 2022–27 to find out more about our organisation and the work we do for all Australians.

Position overview

The Bureau has an extensive property portfolio located throughout the Australian mainland and adjacent islands comprising 34 staffed offices, 62 weather surveillance radar sites and approximately 700 automatic weather station sites. The Property Services function is responsible for the delivery of leasing services and facilities management, together with the provision of strategic property advice ensuring that our facilities support the Bureau's activities and outcomes.

The Leasing Administrator reports directly to the Leasing Manager and is responsible for the overall administrative duties associated with the Bureau's national property portfolio. The Leasing Administrator ensures that administrative duties are conducted with an awareness of delivering a safe, compliant, and fit for purpose property outcome that enables the Bureau to achieve its objectives. 

Role responsibilities

The responsibilities of the role include, but are not limited to:

1. Complying with all Bureau work, health and safety policies and procedures, and taking reasonable care for your own health and safety and that of employees, contractors and visitors who may be affected by your conduct. 
2. Supporting the Leasing Specialists with all tasks associated with administration, securing tenure, and ensuring an optimal outcome for the Bureau.
3. Assisting senior team members in preparing agreements and facilitating document execution.
4. Professional engagement with internal and external parties to proactively fulfill the Leasing team's requirements.
5. Undertaking and completing property related due diligence tasks by utilising various state-based mapping programs and internal platforms to support and inform decisions.
6. Ensuring compliance with legislative and statutory requirements, risk management frameworks and processes and lease administration operating procedures.
7. Maintaining accurate records and reports on leasing-related activities.
8. Maintain, update and keep all records of all conversations in the internal Customer Relationship Management system.
9. Managing the preparation, sending and return of project related correspondence. 
10. Assisting and providing support with planning, gathering information, and managing systems.
11. Complying and operating under the responsibilities and limits of authority of the Commonwealth Property Management Framework and the Land Acquisitions Act 1989.
12. Contributing to setting the direction of work priorities and practices, monitoring work flow and identifying training needs for lower classification levels.
13. Be aware of, and apply as necessary, the principles and practices of the various elements of the Bureau's Social Justice policies.

How to apply

Applications can be lodged through the Bureau of Meteorology Careers.

Your application will consist of resume, contact details for two referees and a ‘300-word pitch’ that considers:

• position overview
• job responsibilities
• selection criteria
• relevant sections of the Integrated Leadership System (ILS) and APS work level standards.