Office Administrator

About the Business

Engage Marine are an Australian port operations provider delivering specialised marine services across Australia. Headquartered in Perth, Western Australia, Engage Marine also has operational bases in the Pilbara, Carnarvon, Geelong, Sydney, Whyalla and Port Latta. 

Engage Marine is committed to leading change in the way marine solutions are delivered. 

About the role

Engage Marine are looking for a Office Administrator who will assist crews and staff with all administrative duties for them to carry out their roles on-board the vessels and at site.

Please note that to be successful, qualified persons must live in the Cairns area or be prepared to relocate at their own expense.

• Providing administrative support to Management personnel across Operations, Human Resources (HR), Health, Safety, Environment & Quality (HSEQ), and Finance.

• Coordinating operational crew logistics, including arranging flights, transport, accommodation, rosters, PPE, and other requirements.

• Preparing meeting agendas and minutes as needed.

• Assisting with training coordination, including booking courses and notifying attendees to ensure participation.

• Managing document review and control, and maintaining accurate records across systems such as Payglobal, Helm, Concur, and third-party platforms (including Quotes and Work Orders).

• Ensuring all crew/staff qualification and training certificates are current and properly recorded in HELM.

• Handling correspondence and managing data with accuracy and confidentiality.

• Processing supplier and contractor invoices in a timely manner.

• Assist with procurement of tug and office supplies.

• Other appropriate duties as required.

About you

• Previous experience in crew logistics and rostering an advantage but not essential.

• Previous experience in payroll management an advantage but not essential.

• Previous administration experience working in a small office environment.

•  Demonstrated experience using Microsoft office suite of software’s.

• Qualification associated with Office Management/Administration preferred but not essential. 

• Open (unrestricted) driver’s licence

What We Offer

• Competitive salary based on skills and experience. 

• Permanent fulltime contract. 

• 5 days of additional “wellbeing leave” each year.

• Learning and development opportunities including Maritime qualifications. 

If you believe you have the experience, knowledge and drive to fulfill this role please apply via the button above. 

Must Haves:

• Full working rights in Australia

• Australian Permanent Residency

• Open (unrestricted) driver’s licence

If you have any questions or require more information, please contact Engage Marine Recruitment via *******@engagemarine.com