Office Administrator

About the Company

Meinhardt is one of Australia’s foundation engineering and professional services organisations. With a legacy of seventy years of continuous operation in Australia at Meinhardt, we don’t just engineer; we innovate. 

We are now a global powerhouse with 7000 staff across 60+ offices. We are passionate about the role that engineers can play in decarbonising the world’s-built environment, using engineering innovation and creativity to create sustainable communities and enduring legacies.

In ANZ, Meinhardt is now embarking on a period of growth and transformation. . We want to redefine the role of engineering in society. We seek passionate people to join us on this journey. In return we will offer you the opportunity to work on large-scale game-changer projects, offering excellent opportunities to enhance your technical expertise and grow your capability whilst delivering sustainable healthcare and data centre infrastructure to the market.

If you want to be part of a business that is forging an exciting future, and if you have the right experience, we want to hear from you. 

About the Role

Are you highly organized, detail-oriented, and ready to play a key role in supporting a busy team? We’re looking for a proactive office administrator to join our team and help keep our operations running smoothly.

As an Administration Assistant, you will be responsible for delivering a range of administrative and office support services to ensure the effective and efficient operation of our day-to-day activities. You’ll be supporting various teams, managing routine office tasks, and contributing to a positive and professional work environment.

Key Responsibilities

• Provide day-to-day administrative support to Project Managers and the broader team, ensuring tasks are completed accurately and on time

• Assist in preparing and formatting a variety of documents including specifications, reports, tenders, and proposals

• Perform general administrative duties such as filing, photocopying, scanning, archiving, and document control

• Manage and update templates, including NATSPEC specifications

• Liaise professionally with clients, suppliers, and external organisations via phone, email, and in person

• Ensure the efficient coordination of project timelines, communication, and resource tracking

• Support continuous improvement by identifying and implementing more effective processes and tools

• Assist with quality, safety, and environmental compliance in line with Meinhardt’s Integrated Management System (IMS)

• Participate in internal and external training to build professional capability

• Actively support and contribute to a safe and positive team environment

About You

Skills and Experience

• Demonstrated experience in a similar administration or document control role

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); advanced skills desirable

• Strong organisational and time management skills with the ability to prioritise and meet deadlines

• High level of attention to detail and accuracy in document formatting and data entry

• Experience preparing tenders, proposals, and capability statements (preferred)

• Basic numeracy or experience in financial administration is an advantage

• Excellent written and verbal communication and interpersonal skills

• Ability to take initiative, show professional judgement, and follow through on tasks

• Strong teamwork and collaboration skills across multiple stakeholders

• A proactive and solutions-focused mindset with a desire for continuous improvement

Personal Qualities

• Professional, team-oriented, and self-motivated.

• Strong analytical and problem-solving skills.

• Builds and maintains strong business relationships.

• Works well under pressure and prioritizes effectively.

• High integrity and commitment to continuous learning.

• Flexible and adaptable to changing responsibilities.

Culture

At Meinhardt, our employees thrive in an environment where initiative is encouraged, and excellence is rewarded. We believe innovation and curiosity are key to solving our clients' challenges. Help us shape your region and engineer the world.

We celebrate diversity at Meinhardt and welcome applications from people who identify as Aboriginal and/or Torres Strait Islander, and those from LGBTQIA, Veteran, or other diverse groups.

How to Apply

To apply, click on the button and attach your resume and cover letter.

Please note: Unfortunately, due to the large number of applications we receive, we are only able to contact shortlisted candidates. We thank you for your interest in Meinhardt.