Office of Council Lead

Employment Status: Permanent, full time
Days & Hours of Work: Monday to Friday, totalling 38 hours per week *plus after hour commitments
Competitive Salary: Band 7 - $111,166 - $124,534 p.a (dependent on experience) + 11.5% superannuation
Location: Corporate Centre in Sandringham, with the flexibility to work from home

About Us:

We are a passionate organisation, connected in our shared goal to be ‘sector leading’ in all that we do for the community and each other. Home to over 100,000 residents, Bayside City Council's enduring purpose is building extraordinary places, thriving communities, and better futures.

Bayside Council is an equal-opportunity employer committed to providing an accessible and safe working environment that embraces and values child safety, diversity, and inclusion. Our organisational strategy is made up of three priorities and we consider these in everything we do: Diversity, Equity & Inclusion, Customer Experience and Results Matter.

We want everyone to be as proud of what we are achieving – and excited about our future – as we are, and we are committed to working together to achieve this.

About the Role:

An opportunity has opened to join the Governance Team.

Reporting to the Manager Governance, you will provide high level, confidential and professional administrative to support the Mayor and Councillors. You will act as a trusted advisor to the Mayor, and ensure Councillors have everything they need to carry out their official duties.

In addition, you will organise civic functions such as citizenship ceremonies, annual community awards and Remembrance Day services.

Joining a close-knit team that thrives on making meaningful impacts with internal and external stakeholders, this role will provide you with a fantastic opportunity to work in a rewarding environment.

Key Selection Criteria:

To be successful in this role, you will bring the following skills and competencies:

• 5 plus years of experience in an Executive Assistance role, supporting executives or high-profile leaders.
• Exceptional time management and organisational skills, with the ability to manage multiple tasks seamlessly.
• Excellent customer service skills, with the ability to engage with a wide range of people.
• Strong and effective communication skills.
• Strong relationship management skills to enable you to work effectively with internal and external stakeholders.
• Professional judgement to handle sensitive matters with discretion, ensuring the Mayor and Councillors are well supported.
• An understanding of the role and function of the Mayor and Councillors, and/or Local Government, is desirable.

Mandatory pre-employment requirements:

• Be willing to undergo and complete a satisfactory criminal history check.
• Provide or obtain an employment-based Working with Children check. 

What we can offer you in return: 

• A work life/balance through flexible and hybrid working arrangements.
• Generous leave provisions, including accrued time off, parental leave, three days of wellbeing leave per year, cultural and ceremonial leave, gender affirmation leave, plus the ability to purchase up to four weeks additional leave per year.
• Dedicated Staff Wellbeing programs, events and gym membership discounts.
• Learning and development opportunities so our people can grow and thrive.
• A Parkland surrounded office that is only short 500m stroll to the beach.
• Free onsite staff parking plus hybrid vehicles that employees can book for work related travel.
• A Green Money program, that rewards our staff for taking simple everyday steps to a more substantiable and climate aware living.

If you are ready to be part of our incredible organisation, and you think this role is the right fit for you, then we look forward to finding out more about you and what you would bring to this role.

How to apply:

1. To discover more about the role and responsibilities review the Position Description on Bayside City Council Careers page.
2. Provide a cover letter responding to the Key Selection Criteria and what has motivated you to apply for this role.
3. Click Apply to submit your application.
4. If you require reasonable adjustment at any point throughout the recruitment process, then please do let us know by contacting the listed Hiring Manager.

Applications close: Sunday 27 April 2025, 11.55pm

If you would like to learn about this opportunity or have any question, please contact Michelle Tipton, Manager Governance via email mtipton@bayside.vic.gov.au.

Bayside City Council prides itself on its values of Respect Each Other, Own It, Work Together and Find Better Ways.

Bayside City Council proudly acknowledges the Bunurong People of the Kulin Nation as the Traditional Owners and Custodians of this land, and we pay our respects to their Elders, past, present and emerging as well as all Aboriginal or Torres Strait Islander community members with us today.

We are an equal opportunity employer committed to an equitable, diverse and socially inclusive work environment. We actively encourage applicants with Aboriginal and Torres Strait Islander heritage, people living with disability, LGBTIQA+ people and people from culturally diverse backgrounds to apply for this opportunity.