Project Scheduler - Notifications

The Australian Health Practitioner Regulation Agency (Ahpra) works in partnership with 15 National Boards to implement the national regulatory scheme for health professionals. The purpose of health practitioner regulation is to protect the public by ensuring that only health practitioners who have the skills, qualifications and knowledge to provide safe care are registered.

Reporting to an Operations Manager within Notifications, the Project Scheduler – Notifications (Investigations) plays a key role in supporting the progression of regulatory cases through detailed scheduling and project coordination. Complex investigations require the right personnel and resources to be available at the right time; this role is responsible for ensuring that investigative activities are well-scheduled, tracked, and delivered on time, improving outcomes for stakeholders and maintaining compliance with legislative timeframes.

We're currently recruiting for four ongoing, full-time roles, which can be based at any Ahpra office in Australia.

In this role you will:

• Develop and maintain investigation schedules to support case management teams
• Monitor progress of case activities and update timelines and trackers where required
• Prepare regular reports for internal stakeholders on project progress, risks and deadlines
• Monitor key dates and ensure legislative and internal timeframes are met
• Collaborate closely with internal teams and external stakeholders to coordinate resources and allow for complex investigative tasks to be delivered on time

As the ideal candidate, you will demonstrate the following:

• Qualifications in project management or a related field and/or equivalent experience
• Strong time management and organisational skills in a high-volume environment
• Experience using project management tools or scheduling software
• Ability to interpret and track regulatory or investigative processes
• Strong written and verbal communication skills, with the ability to present data and timelines clearly
• Proficiency in Microsoft Office and a willingness to learn new systems

Role Description:  Role Description - Project Schedular Notifications (Investigations)

What we offer:

• Work/life balance with the flexibility to work both in the office and at home – the best of both worlds
• A friendly and supportive working culture with an active social club
• Discounted health insurance with Medibank Private
• Open plan workspaces in a 5-star rated building in a central location
• Attractive salary of $87,173 per annum plus Superannuation

To apply:

• Click ‘Apply for this job’ to submit your application.
• Your application must include a resume and a cover letter outlining your skills and experience relevant to the requirements in the position description.
• Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.
• For any queries or a confidential discussion regarding this position, please contact Recruitment at ***********@ahpra.gov.au 
• Closing Date: 11:55pm AEST, 8th May 2025

Offer of employment is subject to successful background (pre-employment screening) and Criminal History checks.

Ahpra is an equal opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. We strongly encourage people of all abilities to apply, particularly people of Aboriginal and Torres Strait Islander heritage, and those who may experience diversity or disability related barriers in securing employment. If you have any support or access requirements, we encourage you to advise us at time of application.

With respect, no agencies please.

Please note applications will be screened and shortlisted during the advertising period.  Should we receive suitable candidates during this time, the advertising period will cease.