Reception / Administrative Assistant

The Firm

Barry Nilsson is an award-winning national law firm with a 60 year history and more than 450 staff. We are known for our insurance & health and family law expertise, and for offering the highest standards of industry knowledge to provide our clients with service they can trust.

BN has been listed as an Employer of Choice in the Australasian Lawyer Employer of Choice awards for the past six years. Our people describe our culture as friendly, professional, flexible and down-to-earth. In our most recent staff engagement survey 93% of respondents said that their manager is approachable, accessible and responsive and our people felt that their manager genuinely cares about their wellbeing.

The Role
An exciting opportunity has arisen for an enthusiastic individual to join our team in Sydney as Reception / Administrative Assistant. They will work closely with the Office Manager and Office Clerk and assist with coverage during their absence. This role will also provide general administrative support for our team of Lawyers as needed. For more junior candidates, we are happy to train and upskill.

Duties of this position involve providing a professional office experience which includes:

• Managing incoming calls and answering queries via email;

• Meeting and greeting clients;

• Assisting with managing meeting room bookings and ordering catering;

• Setting up meeting rooms, which includes the setup of virtual meetings;

• Organising outgoing couriers and taking delivery of incoming couriers/deliveries;

• Ensuring the reception area and meeting rooms are always maintained at a high standard;

• Providing general office support including data entry, file management such as opening/closing files and electronic filing; 

• Assisting with administrative tasks as required, including creating and amending documents, sending electronic mail, conducting searches, brief preparation and monthly billing;

• Assisting with staff events (organising / planning & assisting with social events); and

• Attending to adhoc external tasks (Court filing, deliveries etc).

The Successful Candidate:
We're looking for someone who is well organised, punctual, professionally presented, has a keen eye for detail and a "can do" attitude. The role will involve a lot of interaction with both staff and clients so excellent communication skills are a must. Previous reception or administration experience, preferably in a legal or professional services environment will be highly regarded but not essential! 

The Benefits 

Barry Nilsson offers a broad range of benefits including: 

• 9.5 day fortnight – whilst still receiving full pay; 

• Annual performance bonus (subject to eligibility criteria);

• Our health and wellbeing program ‘BN Well’ which includes free EAP services, an annual health and wellbeing day and health and wellbeing allowance;

• Structured mentoring, as well as internal and external training and education;

• Up to 18 weeks of paid parental leave for all parents; and 

• A friendly team with an ‘open-door’ policy. 

How to Apply

If you would like to apply for this opportunity with the firm, click the 'Apply Now' button and submit your application via our online careers site. Please address your application to the National People & Culture/Learning & Development Manager, Rebecca Chan.

Barry Nilsson is committed to being an inclusive law firm that employs and retains the best and most diverse talent.  We value diversity and foster a culture where our people are happy to come to work as their true selves feeling respected, valued and supported. We welcome applications from Aboriginal and Torres Strait Islander peoples and from people of all backgrounds regardless of gender identity, age, sexual orientation, disability or ethnicity.