Schools (Government)
Reception and student administration
Carrum, 3197, Melbourne, Victoria
Administration & Office Support
Full time
Posted 01/05/2025
Closed 15/05/2025
Carrum Downs Secondary College has a growing enrolment of 930 students and in excess of 100 staff. CDSC fosters a supportive learning environment where every young person is supported to achieve their very best and to embody the values of Respect, Effort and Integrity.
The college offers a broad program culminating in wide variety of subjects offerings within the VCE and the VM VCE certificates. The core focus of the college is on developing students Literacy and Numeracy skills, to ensure they have an understanding of the diverse pathway options available to them and are able to access and pursue the pathways they enjoy. Students are encouraged to have a voice and identity, and the College boasts an extensive Student Leadership Program along with a host of extra curricula programs including: Instrumental Music, Sport, Performing and Creative Arts.
Our new STEAM building was recently added to further enhance our exceptional facilities which also includes an on-site student run café, auditorium, new Senior Centre and modern twin court gymnasium and weights room.
Our cutting-edge teaching programs, positive student relationships and wide-ranging learning experiences makes being a staff member at Carrum Downs Secondary College an appealing place to be. We are focused on reducing administrative burden on our staff and supporting all teachers to improve their classroom practice. We achieve this through providing all staff with access to high quality professional learning and opportunities to take on additional responsibilities and to grow.
At Carrum Downs Secondary College we are passionate that every student achieves their very best. We aim to enhance the intellectual, physical, social and emotional development of all students and to develop all students abilities. We strive to create and maintain a positive, caring and safe learning environment in which all students are provided the opportunity to achieve success.
Please contact our Principal Chad Ambrose ************@education.vic.gov.au OR refer to the college website for further information: www.cdsc.vic.edu.au
SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
A role at this range may include:
- Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
- Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
- Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
- Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
¿ Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
¿ Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
¿ Maintain and update office records, enrolment data, diary records, and basic written records
¿ Co-ordinate new student enrolments, liaising with families and the principal class to ensure that enrolment data is accurate
¿ Process all exits and transfers
¿ Co-ordinate external hirers and produce monthly invoices
¿ Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
¿ Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
¿ Coordinate the delivery of administrative services within the school
¿ In consultation with the Principal and Business Manager, determine and manage work priorities within the school office
¿ Develop and implement strategies to ensure effective administration procedures
¿ Coordinate the implementation of requisitioning, purchasing and issuing procedures
¿ Manage client reception and office operations
¿ Liaise with school staff in regard to support requirements
¿ Support the first aid facilities and assist in delivering first aid to students
¿ Process and collate accurate CENSUS data in relation to CASES student data
¿ Any other duties as required by the Principal or Business Manager.
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via *******@education.vic.gov.au
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Cases21 and Compass knowledge is preferred, otherwise a willingness to undertake online training is essential. Experience in processing student enrolments would be highly regarded.
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx