School Administration Officer (Print Room)

The School
Brisbane Grammar School is a non-denominational boys’ school of about 2000 students (Years 5 to12) overlooking the Brisbane CBD. The School maintains a 150-year strong tradition of academic excellence, extensive cocurricular activities and student wellbeing programs. We are fortunate to have a team of dedicated and professional staff who provide an exceptional learning environment responsive to the needs of our students.  

Our Community
At Brisbane Grammar School, we take pride in our dedicated and professional staff, who are part of the School's achievements. The School values professionalism and fosters a dynamic culture of innovation and collaboration. The School supports creativity within a supportive environment where teamwork is encouraged both within and across disciplines.

Child Protection Commitment
At Brisbane Grammar School, the safety and wellbeing of our students are paramount. The School is committed to protecting children and young people from harm. We require all applicants to undergo a screening process prior to appointment. Candidates must disclose any information relevant to their eligibility to engage in activities involving children.

About the Role

Permanent, Full Time, Term Time (38/40 weeks per year).

The EdTech Administrator is accountable to the EdTech Print Room Manager and Administrator for the day-to-day operational management of the EdTech’s Department's Administrative, print room and system support functions. 

The role is responsible for addressing first level print room requests from students, parents and staff, as well as providing administrative and digital learning support for the department.

Core Accountabilities
1.    Provide administrative support for the print room functions, academic program, student services, teaching, and learning, EdTech service desk, digital learning, CIO and other members of the EdTech leadership team.
2.    Support the management of workflow in the print room to ensure that the service desk is covered at all expected times.
3.    Assist in the administration and distribution of materials. 
4.    Manage the procurement and inventory of stationery materials. 
5.    Maintain the ID card system, including photographing students, collation of data, printing of cards, issue of replacement cards, generation of photo lists for teachers, plus cards for support groups if required and authorised. 
6.    Collection and distribution of mail services across the school.
7.    Assist with the financial processing and purchasing for the department.
8.    Triaging of requests coming into the Service Desk in a timely manner.
9.    Maintaining and supporting the customer relationship with all stakeholders.

The incumbent is required to undertake other duties, projects or tasks as directed, which are within his/her skills, competence and training, and undertake job-specific training and development. Consultation will occur as part of this process.

Essential Criteria 
1.    3+ years' experience in providing administrative support.
2.    Proven ability to follow instructions when providing technical support.
3.    High attention to detail.
4.    Experience in the Microsoft Office suite at an advanced level.
5.    Proven ability and willingness to learn new skills and gain competence in new technologies especially Information systems.
6.    Demonstrated success in multitasking, thinking critically, and meeting deadlines.
7.    Exceptional oral and written communications skills in a team environment.
8.    Positive and resilient attitude.
9.    Demonstrated ability to work collaboratively to achieve organisational objectives.

Desirable Criteria
1.    Tertiary qualifications in a business or ICT discipline.
2.    Education industry experience.
3.    Experience with the Synergetic School Information System.
4.    Experienced with using ticketing tools.
5.    Understanding of Change Management principles.
6.    Understanding and experience in digital print production.

Conditions of Service
Our values: endeavour, learning, respect, leadership, and community reflect the culture of our school community. They are the ‘glue’ that brings us all together in achieving our school and community goals. Employees are expected to support, and feel supported by, our shared values.
The incumbent is required to comply with BGS’s Code of Conduct, policies and procedures, and other conditions of service outlined in the letter of offer.

What Can BGS Offer You?

• Become part of a supportive and engaged community. 
• Inclusive and welcoming learning environment. 
• Be supported by the Senior Leadership Team. 
• Make a difference at one of the best schools in Queensland. 
• Be among like-minded people who want to deliver excellent outcomes. 
• Opportunities exist to make a difference every day. 
• Competitive salary and onsite parking. 
• Opportunity to be a part of one of Australia’s leading boy’s schools.  
• Opportunities for career growth. 
• A supportive and collaborative environment. 
• Flexible working hours, including working Term Time only. 
• Work during the School Term, and have the holidays off. 
• Work alongside professionals who are highly qualified in their fields.  
• Join a collaborative, welcoming and respectful business environment. 

Application Process
We welcome applications from individuals with diverse backgrounds and perspectives, recognising the contributions they bring to our community. Before applying, we encourage you to review our website and social media platforms to gain insight into what it means to be a part of Brisbane Grammar School. Familiarise yourself with our key policies and procedures on our website to navigate the recruitment process seamlessly.

Brisbane Grammar School reserves the right to close the advertisement before the listed closing date.