Senior Administrative Officer

• Based at our Geelong, Waterfront Campus + hybrid working arrangements
• Full-time and continuing
• HEW 6 $92,573 - $99,972 + 17% Superannuation (pro rata, part time)

As a Senior Administrative Officer in Faculty Services - Business and Law, you’ll be the central point of coordination for meetings, office logistics, and faculty communications. With a mix of hands-on support, process oversight, and relationship building, this role is perfect for someone who thrives on variety, takes initiative, and enjoys working in a fast-paced, people-focused environment.

Why work with us?

At Deakin you will have access to benefits such as a variety of leave options including generous parental leave and the ability to purchase additional leave; flexible working arrangements to help manage your work-life balance; ongoing learning and development opportunities to grow your career; an inclusive and supportive culture and environment to work in, both online and on campus.

Who are we?

Deakin is a cutting-edge public university in Victoria, revolutionising education with 61,000 students across seven campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, Deakin University Lancaster University Indonesia (DLI), GIFT City, India and our dynamic online Campus. We're proud to be a progressive and open-minded university, delivering the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world's universities.

As a Senior Administrative officer, you will:

• Prepare templates that are fit for purpose for key operational matters within the division. This includes PowerPoint presentations on behalf of the Office of the Director and agendas and action plans for meetings that meet the needs of the stakeholders involved.
• Provide advice to stakeholders that address underlying issues, promoting value-adding insights and recommendations.
• Undertake a range of administrative tasks in line with university procedures and guidelines such as induction, space allocation, email and calendar management, events and seminars.
• Oversee the regular updating of resources like SharePoint and Teams, ensuring a well-organised and efficient online filing system for faculty digital assets.
• Coordinate Faculty committees, advisory boards and other regulatory functions as required linked to senior Faculty staff.

To be successful, you’ll have:

• A Degree with subsequent relevant experience; or
• Extensive experience and specialist knowledge or broad knowledge in technical or administrative fields; or
• An equivalent combination of relevant experience and/or education/training.
• Experience in administration and related activities in a large organisation with complex administrative structures, policies and procedures.
• Experience in operating in a high-pressure diverse environment, involving face to face, phone and written communication.
• Experience providing services and support in a large organisation.

Here's how to apply: 

Please submit your updated resume along with a brief cover letter outlining your relevant skills and experience by clicking the 'Apply' button.

For a confidential discussion regarding this role, please contact Kristylee Clark (Administrative Coordinator) via email at *******@deakin.edu.au

For a copy of the position description, please see below:

 PD - Senior Administrative Officer

Applications for this position close on 23rd April 2025

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.