Team Administrator / Office Administrator

Company profile

FMG Engineering is an award winning multi-disciplinary Engineering Consultancy providing services and solutions to the development, property and urban infrastructure sectors. Celebrating over 50 years in business, we have the capability to operate Australia wide. With offices in Adelaide, Melbourne, Sydney and Brisbane we employ over 190 staff, comprising engineers, scientists, technicians, and support staff.

At FMG we believe in Engineering Forward Thinking

We strive to offer innovative answers and deliver the best solutions for our clients and the community. Our people's values are based on open communication, consultation and collaboration; necessary qualities to deliver outcomes in an even more complex world.

About our opportunity

We are looking for a positive person with a can-do attitude who will play a critical role in the success of our projects by providing administrative support to our Forensic and Structural teams as well as manage the day-to-day administrative operations at our Macquarie Park office. As a first point of contact, you will be responsible for assisting the teams in providing customer service, setting up and assisting with quotes and tenders, job management and ensuring all systems and records are updated and maintained accurately.  This role will also include a variety of administrative jobs to keep our office functioning.

To be successful in this role, you should have excellent communication and interpersonal skills, as well as a strong attention to detail. You should also be highly organised and able to prioritise and manage multiple tasks simultaneously and work well with others.

Key responsibilities of this role include:

• Follow systems and procedures

• Consistent and accurate project support/administration under the direction and guidance of the department leadership and / or project leaders

• Subcontractor management including ensuring compliance according to our Quality Assurance obligations and issuing of works orders / engagement of subcontractors

• Customer management including understating and assisting to meet KPIs and individual customer requirements, developing relationships with clients and obtaining accurate information for accounting purposes

• Maintenance/coordination of schedule and budget/cost updates for projects.

• Complete/manage invoicing for relative departments as required 

• Assist in timely and accurate submission of quotations and tender/bid documentation.

• Purchasing of general office supplies such as stationery and sundries

• Arranging shipping, servicing of technical equipment and receiving of deliveries

• Liaising with Building Manager and working with subcontractors to implement repairs where required

• Event coordination

• Liaise with IT in relation to things that impact the general office

·        Be a First Aid and Fire warden contact for the office

• Participate in weekly workload meetings and monthly team meetings as required. 

Skills and Experience:

• Experience within the engineering/construction industry preferred, but not necessary

• Demonstrated experience in fast paced project and administrative support coordination

• Demonstrated effectiveness in verbal and written communication

• Ability to work well under pressure and tight deadlines

• Works well as part of a team

• Must have a proactive and positive attitude

• Excellent problem solving skills

• Excellent written and oral communication skills

This role represents an outstanding opportunity for the right person to join the FMG family and become a key “go to” person for the office. At FMG we believe a diverse workplace fosters unique and progressive ideas and drives our culture of Forward Thinking.

If you are interested in this opportunity, please submit your resume and cover letter (outlining which of the above-mentioned criteria makes you suitable for this role) via SEEK or email to ***********@fmgengineering.com.au. 

Please note that only shortlisted candidates will be contacted.