Team Assistant

About the Role

Are you a highly organised and proactive individual looking to make a significant impact in a dynamic environment? We are seeking a Team Assistant to join our Group Risk Division. This role is pivotal in enhancing the efficiency and capacity of two General Managers (GMs) by providing top-tier administrative support. Reporting to the Executive Assistant to the CRO, you will collaborate closely with another team assistant and support a geographically and functionally diverse group of stakeholders.

In this role, you will efficiently manage and maintain the diaries of the two GMs, ensuring optimal time management and conflict resolution. You will screen emails, draft and send communications on behalf of the GMs, and track pending tasks to ensure deadlines are met. Additionally, you will assist with the onboarding and offboarding of employees, maintain organisational charts, and manage email distribution lists. You will process and manage invoices and expenses, support the recruitment process, and arrange travel plans. Furthermore, you will contribute to the maintenance of the Group Risk SharePoint site and support the planning and execution of internal events.

About you

We are looking for a candidate who thrives in high-pressure environments and excels at managing multiple priorities. The ideal candidate will have proven experience in an administrative or team assistant role, preferably within a financial services or risk management environment. You should possess exceptional organizational and time-management abilities, proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, SharePoint, Microsoft Teams), and strong communication and interpersonal skills.

The ability to build and improve team culture, excellent problem-solving skills, and discretion in handling sensitive and confidential information are essential. You should be able to work independently and as part of a team, demonstrating a proactive approach to tasks. If you are a detail-oriented professional with a passion for supporting high-level executives and contributing to the success of a dynamic team, we would love to hear from you.

Join us and be a part of a team that values excellence, collaboration, and innovation!

About Us

BOQ Group is a truly unique group of challenger brands with a purpose – to provide a genuine alternative to Australian financial services for customers and employees.

Our family of brands (Bank of Queensland (BOQ), ME Bank, Virgin Money Australia, BOQ Specialist), each come with their own defined customer audience and brand personality, but share one goal – to build social capital through banking. That’s creating trust with customers, exploring staff potential and believing that tiny gestures and big ideas can change the world for communities.

BOQ Group’s inclusive vision is to foster a workspace that values and leverages difference and creates new possibilities, a place where our people feel confident to bring their best selves to work every day. We embrace difference and believe that our workforce should reflect the customers and communities that we serve.

Since 2021, BOQ Group is recognised as an Employer of Choice for Gender Equality by the Workplace Gender Equality Agency (WGEA).

In 2023, we successfully implemented an innovative Reconciliation Plan, driving positive change and promoting inclusivity across BOQ Group.

Our Benefits

At BOQ Group, we are passionate about creating an exceptional work environment that nurtures both your professional and personal growth. Our comprehensive benefits package is designed to enhance your well-being, provide financial security, and foster a sense of community and inclusion. Here are just some of the fantastic perks you can enjoy as part of our team:

• Flexible working arrangement - Balance your work and personal life with ease.
• Discounted financial products - Enjoy exclusive rates on our financial services across the Group.
• Salary sacrificing options - Maximise your take-home pay with our salary packaging options.
• Paid parental leave with no minimum requirements - Spend quality time with your new family member without any worries.
• Purchase additional annual leave - Need more time off? You can buy extra leave days.
• Discounted private health insurance plan - Take care of your health with our special rates.
• Employee Assistance Program (EAP) - Access confidential support for personal and professional challenges for you and your family
• Access to employee network groups - Connect with peers through our First Nations Reconciliation, LGBTQIA+, Multicultural, Gender, Early Careers, and accessibility groups.
• Pride in Diversity membership: We are proud members of Pride in Diversity and actively participate in the Australian Workplace Equality Index.

We are committed to creating a workplace where everyone feels valued and supported. Join us and be part of a company that truly cares about its people and community!

How to Apply

To apply for this role at #boqgroup #grouprisk, follow the links or apply via our Careers Page.

BOQ Group is committed to diversity and an inclusive workforce. Aboriginal and Torres Strait Islander People are encouraged to apply.

We celebrate, value and include people of all backgrounds, gender and expressions, sexualities, cultures, bodies and abilities. When you apply, you are welcome to tell us the pronouns you use and please let us know any reasonable adjustments you may need during the interview process.

If you are successful for a role with BOQ Group, it is a condition of employment that background screening is completed to ensure that the Bank complies with its obligations under the Anti-Money Laundering and Counter Terrorism Financing Act. These checks may include, but are not limited to: identity, verification, reference checks, criminal background checks, immigration checks, verification of academic qualifications, bankruptcy checks.

Please no agency applications.

Job Reference: BOQ04859