Administration & Office Support jobs

The Office Manager will be responsible for planning, organising, directing and coordinating office administration

systems and services.

The successful candidate will oversee administrative operations, manage office resources, implement operational

procedures, coordinate administrative personnel and ensure business support functions operate efficiently.

Key Duties and Responsibilities

The responsibilities of the position include:

1. Planning, organising and coordinating the overall administrative operations of the business.

2. Developing, implementing and reviewing office administration systems, policies and procedures.

3. Managing and overseeing daily office operations to ensure efficiency and productivity.

4. Coordinating administrative staff, allocating responsibilities and monitoring work performance.

5. Establishing work priorities, monitoring administrative workloads and ensuring operational deadlines are

achieved.

6. Managing office resources, facilities, equipment, procurement and supplier relationships.

7. Overseeing business records, document management systems and administrative reporting processes.

8. Coordinating financial administration, including budgeting, expenditure monitoring, invoicing and accounts

administration.

9. Reviewing existing administrative procedures and implementing improvements to business operations.

10. Liaising with management, employees, clients, suppliers and external stakeholders regarding operational

matters.

11. Preparing management reports and providing recommendations on administrative and operational

improvements.

12. Ensuring office activities comply with relevant business policies, workplace procedures and regulatory

requirements.

Essential Skills and Experience

The successful applicant must demonstrate:

 Relevant experience in office management, business administration or a similar management position.

 Strong knowledge of office administration systems and operational procedures.

 Experience coordinating staff and managing administrative resources.

 Excellent leadership, communication and interpersonal skills.

 Strong organisational, planning and time-management capabilities.

 Experience in budgeting, financial administration and business reporting.

 High-level computer literacy, including Microsoft Office and business management software.

 Strong analytical, decision-making and problem-solving abilities.

 Ability to manage competing priorities and work independently.

Qualifications

Minimum Diploma or Bachelor’s level qualification.

Minimum 1 year of relevant work experience

Remuneration and Benefits

 Full-time employment.

 Opportunity to manage and contribute to the ongoing development of business operations.

 Professional and supportive working environment.