OFFICE MANAGER - FULL TIMEDawat-e-Islami LimitedLocation: 3/1 Warwick Street, Enfield SA 5085 Salary: $80,000 per annum + Superannuation Employment Type: Full-timeAbout Dawat-e-Islami LimitedDawat-e-Islami Limited is a religious and community based organisation involved in Islamic education, religious activities, community engagement and related programs across Australia. We are seeking a suitably qualified and experienced Office Manager to oversee and coordinate the day-to-day administrative and operational functions of the organisation.About the RoleThe Office Manager will be responsible for organising and controlling office functions and resources, supervising administrative activities, maintaining effective office systems and supporting the efficient operation of the organisation.Key ResponsibilitiesThe successful candidate will be responsible for:• Managing and coordinating the day-to-day administrative operations of the office.&nbsp;• Planning, reviewing and improving office services, administrative systems, procedures and workflows.&nbsp;• Establishing office priorities and maintaining efficient administrative processes.&nbsp;• Coordinating the allocation and effective use of office staff, equipment, facilities and other resources.&nbsp;• Assigning administrative duties and monitoring staff performance and completion of assigned tasks.&nbsp;• Supervising and coordinating administrative and clerical staff.&nbsp;• Managing organisational records, correspondence, filing systems, databases and documentation.&nbsp;• Maintaining office accounts, invoices, expenditure records and administrative financial records.&nbsp;• Liaising with management, suppliers, service providers, professional advisers and other stakeholders on office and administrative matters.&nbsp;• Coordinating the maintenance of office premises, equipment and facilities and arranging repairs and procurement where required.&nbsp;• Assisting management with budgeting, administrative reporting and operational planning.&nbsp;• Coordinating personnel administration, including recruitment support, staff induction, training, employee records and payroll-related administration.&nbsp;• Developing and maintaining appropriate office policies, procedures and administrative controls.&nbsp;• Ensuring compliance with applicable workplace health and safety requirements, internal policies and relevant legislation.&nbsp;• Providing administrative and logistical support for the organisation's religious, educational and community programs, meetings and activities.&nbsp;• Coordinating communication and administrative requirements between management, employees, volunteers, religious personnel and other stakeholders.&nbsp;• Preparing reports, correspondence, meeting documents and other administrative materials for management.&nbsp;• Identifying opportunities to improve office efficiency and implementing appropriate administrative systems and procedures.&nbsp;• Undertaking other office management and administrative responsibilities reasonably required for the effective operation of the organisation.The successful applicant should have:• A relevant Diploma, Advanced Diploma, associate degree or higher qualification in Business, Business Administration, Management or a related field.• At least 2 years of relevant experience in office administration, office management or a closely related role.• Experience working within a not-for-profit, community or religious organisation will be highly regarded.How to ApplyApplicants are invited to submit their resume and cover letter outlining their qualifications, relevant experience and suitability for the position.Dawat-e-Islami Limited is an equal opportunity employer and welcomes applications from suitably qualified and experienced candidates.

Administration & Office Support

Annual

Manage and coordinate office operations, staff and resources while supporting Dawat-e-Islami Limited’s religious, educational and community programs.

Office Manager

Full time

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We have an exciting opportunity for a Receptionist to join our Flagship Further Processing Plant at Edinburgh Parks.
This position involves engaging with both internal and external stakeholders, so excellent communication and interpersonal skills are essential. To excel in this role, you’ll bring the ability to influence others, build trust, and remain flexible, proactive, resourceful, and efficient.

Hours of Work 

This is a Permanent Part Time role, working flexible hours weekly (Monday to Friday). Standard hours are 8:00am to 3:00pm, with some flexibility available for the right candidate.

Benefits 

<ul>
 <li>On-the-job training and support to set you up for success</li>
 <li>Onsite parking</li>
 <li>Employee benefits including product discounts and travel discounts</li>
 <li>Opportunities for career development as part of a growing team</li>
 <li>The health, safety, and wellbeing of our people is our highest priority</li>
 <li>ASX-listed company with operations across Australia and New Zealand</li>
</ul>

Daily Tasks 

<ul>
 <li>Provide a warm, professional front-of-house experience for site visitors and personnel</li>
 <li>Answer and direct incoming calls and emails from internal teams and vendors</li>
 <li>Prepare PPE for visitors and assist with lunch and function preparation for visitors and customers</li>
 <li>Manage document control, including archiving, filing, and scanning of records</li>
 <li>Support QA with audit preparation and on-the-day requirements</li>
 <li>Order and manage office supplies</li>
 <li>Provide administrative support across word processing, spreadsheets, databases, and general support for Management</li>
 <li>Multitask across competing priorities with a systematic, analytical approach</li>
 <li>Support the Purchasing Officer as required</li>
</ul>

What You’ll Bring to This Role 

<ul>
 <li>Previous reception and/or administration experience</li>
 <li>Proven ability to work effectively as part of a team, while being self-accountable for your own outcomes</li>
 <li>Strong organisational skills with the ability to prioritise and manage multiple tasks</li>
 <li>Proficient in Microsoft Office, with intermediate to advanced Excel skills</li>
 <li>Excellent attention to detail</li>
 <li>An enthusiastic, “can-do” attitude and willingness to learn</li>
 <li>A current driver’s licence and access to your own vehicle</li>
</ul>
We’re looking for people who are curious, caring, courageous, and committed to join us. People who want to contribute their best work every single day and continue delivering delicious food that’s… Always Good.
Prosper, grow, and develop with us!
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We have an exciting opportunity for a Receptionist to join our Flagship Further Processing Plant at Edinburgh Parks.

Receptionist

Part time

Optical Receptionist/Assistant – Full-time | Salisbury, SA Are you a people person with a can-do attitude? At T&amp;M Optometry, we're looking for a warm, reliable, and organised individual to join our growing team in the heart of Salisbury as an Optical Receptionist/Assistant.
In this role, you'll be the friendly face who welcomes patients, keeps the day running smoothly, and supports our optometrists in delivering exceptional care. If you enjoy helping others, staying organised, and being part of a positive, people-focused workplace, we'd love to hear from you.
What you'll be doing: <ul>
<li>Greeting and assisting patients with professionalism and warmth</li>
<li>Booking and managing appointments for our four optometrists</li>
<li>Handling phone calls, emails, and general patient enquiries</li>
<li>Keeping the reception and waiting areas tidy and welcoming</li>
<li>Processing payments via EFTPOS, HICAPS, and Medicare</li>
<li>Maintaining patient records and completing general administrative tasks, including scanning, filing, and emailing</li>
<li>Supporting our dispensing team and assisting with general reception duties</li>
</ul>
What we're looking for: <ul>
<li>A friendly, approachable personality with excellent communication skills</li>
<li>Strong attention to detail and excellent organisational skills</li>
<li>Confidence using computers and Microsoft Office</li>
<li>A proactive team player who enjoys working in a fast-paced environment</li>
<li>Previous experience in optical, reception, or customer service is highly advantageous</li>
</ul>
Why join T&amp;M Optometry? <ul>
<li>Be part of a well-established, modern practice with a reputation for genuine, old-fashioned care</li>
<li>Join a supportive, positive team that values growth, teamwork, and providing outstanding patient care</li>
</ul>
<ul>
<li>Conveniently located in Salisbury, close to shops, cafés, and public transport</li>
<li>Full on-the-job training provided, with opportunities to learn and grow</li>
</ul>
Ready to bring your positive energy to a role that truly makes a difference? Click Apply Now – we can't wait to meet you!

Optical Receptionist/Assistant – Full-time | Salisbury, SAAre you a people person with a can-do attitude?

Optical Receptionist/Assistant

Come and join the team at Hampstead Health Family Practice and be part of our mission to improve the lives of our patients. We are currently seeking a compassionate, friendly, and detail-oriented individual to join our team as a Medical Receptionist.
As a large multidisciplinary practice, we operate 7 days a week, 365 days per year offering services from 8am to 5.30pm on weekdays, 8am to 5pm on Saturdays, and 9am to 5pm on Sundays and public holidays.
We are offering casual positions for the suitable candidates.
Essential criteria:
<ul>
<li>Previous receptionist experience in a general practice setting</li>
<li>Minimum of 1-2 years of general practice receptionist experience required</li>
</ul>
Responsibilities:
<ul>
<li>Greeting patients warmly upon arrival and managing the check-in process</li>
<li>Handling incoming phone calls and enquiries with professionalism and empathy</li>
<li>Managing day-to-day administrative tasks, including scheduling appointments and addressing booking queries via phone, email, and our online system</li>
<li>Utilising specialised software to support service delivery</li>
<li>Providing exceptional customer service to ensure an excellent patient experience</li>
<li>Assisting with various administrative duties such as invoicing and file preparation as required</li>
<li>Offering general office management support</li>
<li>Building strong relationships with patients, colleagues, doctors and managers</li>
</ul>
Skill requirements:
<ul>
<li>Customer service skills, with a focus on active listening and effective communication</li>
<li>Intermediate to advanced computer skills, with the ability to navigate multiple programs simultaneously</li>
<li>Initiative and a willingness to learn</li>
<li>Excellent problem-solving abilities and interpersonal skills</li>
<li>Ability to work both independently and collaboratively within a team</li>
<li>Meticulous attention to detail</li>
</ul>
Preferred Experience:
<ul>
<li>Proficiency in computer skills and familiarity with Best Practice software</li>
<li>Ability to multitask and prioritize tasks effectively in a fast-paced environment</li>
<li>Strong focus on accuracy, particularly under pressure</li>
</ul>
We offer highly competitive hourly rates that exceed industry standards, including penalty rates for after-hours work. Training and support are provided in a supportive and professional environment.
At Hampstead Health, we celebrate diversity and are dedicated to fostering an inclusive workplace. We encourage individuals from all cultural and linguistic backgrounds to apply!

Come and join the team at Hampstead Health Family Practice and be part of our mission to improve the lives of our patients.

Administration and Office Support jobs in Balaklava

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Medical Receptionist

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