Jobs in Australia

•    Coordinate and oversee day-to-day office operations, ensuring efficient delivery of administrative and business support services in line with organisational standards and priorities.

•    Develop, implement, and monitor office procedures, service standards, and administrative systems to improve operational efficiency and consistency.

•    Manage office resources including supplies, equipment, facilities, and service providers, ensuring cost-effective procurement and timely maintenance.

•    Coordinate office records management systems, ensuring accuracy, security, accessibility, and compliance with organisational and regulatory requirements.

•    Oversee reception and front-of-house operations, including acting as the primary coordination point for staff, visitors, clients, and incoming correspondence.

•    Coordinate HR administrative processes including recruitment support, advertising roles, interview scheduling, onboarding, and maintenance of employee records and training registers.

•    Support payroll coordination by collating and verifying timesheet data and liaising with payroll or finance teams to ensure accurate processing.

•    Assist management in maintaining compliance with OHSEQ systems, ISO accreditation requirements, and relevant workplace policies and legislation.

•    Attend operational meetings, coordinate agenda items, and prepare minutes to support effective communication and follow-up actions.

•    Coordinate administrative requirements for company registrations, insurance documentation, and subcontractor compliance records.

•    Provide general executive and operational administrative support to senior management, including preparation of correspondence, reports, and policy documentation.

•    Provide coordination support to project teams, including mobilisation checklists, documentation tracking, and administrative project support as required.

•    Provide occasional support to business development and marketing functions through preparation of basic materials and updates, without primary responsibility for execution

QUALIFICATIONS AND EXPERIENCE REQUIRED

Minimum qualification required AQF associate degree, Advanced Diploma or Diploma with one (1) years’ mandatory relevant work experience or three (3) years relevant experience will be considered suitable in place of the above qualification.

SKILLS AND ATTRIBUTES REQUIRED

• Excellent organisational and multitasking skills with the ability to manage both administrative and financial tasks.
• Strong communication skills, both written and verbal.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and handle a fast-paced, dynamic work environment