Jobs in Australia

An established commercial laundry and linen rental business based in Campbellfield, is seeking an experienced Office Manager to join its team on a full-time basis.

Position Overview:

The Office Manager will take responsibility for running the business’s administrative, financial and office operations. The role oversees customer rental accounts and invoicing, payroll, supplier payments, record keeping and compliance, and coordinates staff and resources so that daily collections and deliveries run smoothly.

Benefits

• Pleasant work environment, with friendly staff and supportive management.
• Good job security within the company
• Opportunities for skill development and learning are available
• Flexible work hours, which can contribute to a balanced work-life schedule

Task & responsibilities

• Plan, implement and review office procedures and administrative systems for customer accounts, rental agreements, orders and delivery schedules
• Set priorities and service standards for the office, including response times for customer enquiries and quote requests
• Allocate staff, workspace, vehicles and equipment to meet daily production and collection/delivery requirements
• Assign work to staff, prepare rosters and monitor work performance
• Manage the business’s records and accounts, including weekly and fortnightly rental invoicing, accounts payable and receivable
• Prepare bank reconciliations, monitor expenses against budget and produce monthly management reports for the Director
• Prepare BAS and end-of-year information for the external accountant
• Liaise with the accountant, bank, insurers, suppliers and service technicians to coordinate office business and resolve problems
• Ensure office equipment and machinery servicing schedules are maintained, and monitor linen stock and consumables
• Ensure compliance with workplace health and safety requirements, including chemical handling and machinery safety
• Ensure office work complies with relevant legislation, including Fair Work, taxation, superannuation and privacy obligations
• Coordinate recruitment, onboarding, training, performance management and payroll (Single Touch Payroll)

Qualification & experience

• AQF Diploma or higher in business, accounting, management or a related field, with at least one year of relevant experience in office management, accounting or business administration; or at least three years of relevant experience in lieu of a formal qualification
• Sound experience in bookkeeping, accounts payable and receivable, reconciliations, BAS preparation and payroll
• Working knowledge of the Fair Work Act, National Employment Standards and modern awards
• Proficiency in Microsoft Office and cloud accounting software (e.g. Xero or MYOB)
• Strong organisational, time-management and problem-solving skills, with the ability to set priorities and supervise staff
• Clear written and verbal communication skills in English