Jobs in Australia

About the Role

The Office Manager will support the day-to-day administration and coordination of our head office and client property operations. The role involves coordinating office resources, personnel, contractors, records, recruitment, staff rosters, compliance documentation and operational procedures.

The successful applicant will work closely with the Director and on-site teams to ensure that administrative and operational requirements are managed efficiently and that appropriate records and procedures are maintained.

Benefits

• Full-time employment based in Docklands, Victoria.
• Salary of $78,000 – $84,000 per annum, depending on skills and experience.
• A varied role within an established facilities-management business.
• The opportunity to work closely with management and develop experience across administration, personnel coordination, contractor management and facilities operations.

Task & responsibilities

• Coordinate and manage day-to-day office administration, resources and operational requirements.
• Coordinate staff rosters, allocate duties and monitor staff attendance and work performance.
• Support recruitment activities, including job advertising, reviewing applications, shortlisting and interviews.
• Coordinate employee onboarding, training and related personnel documentation.
• Maintain accurate employee, contractor, client and operational records.
• Manage procurement, ordering and maintenance of office equipment, supplies, uniforms and other resources.
• Develop, update and implement office procedures, Standard Operating Procedures (SOPs) and operational standards.
• Monitor workplace equipment and operational procedures to support workplace health and safety compliance.
• Coordinate third-party contractor documentation, agreements, insurance records and client contract information.
• Manage relevant office and facilities-management systems, including attendance and operational records.
• Conduct periodic audits of client properties, including records, procedures, equipment and service documentation.
• Liaise with management, employees, contractors and clients to coordinate administrative and operational requirements.

Qualification & experience

To be successful in this role, you will ideally have:

• At least 1 year of relevant work experience in office administration, facilities management, property management or a similar operational environment.
• A minimum Diploma qualification in Management or a related field.
• Strong organisational and administrative skills.
• Experience coordinating staff, rosters or operational activities.
• Good attention to detail and the ability to maintain accurate records.
• Experience with recruitment administration, onboarding and employee documentation.
• Strong computer skills and the ability to learn and manage digital systems and workplace applications.
• A practical and professional approach to dealing with employees, contractors, clients and other stakeholders.

Experience in a facilities management, building management, property management or similar environment will be highly regarded.