Jobs in Australia

About the Position

U Can Recycle WA Pty Ltd is seeking an experienced and highly organized Office Manager to manage and coordinate the administrative and office functions of our Dianella depot.

The Office Manager will be responsible for ensuring the efficient operation of the office and providing administrative coordination across the business.

The successful candidate will work closely with management, employees, customers, suppliers and other external parties and will play an important role in maintaining effective administrative systems and supporting the day-to-day operation of the business.

Key Responsibilities

• Managing the day-to-day administrative operations of the office.
• Developing, implementing and reviewing office administrative systems, procedures and processes.
• Coordinating office activities and ensuring administrative functions operate efficiently.
• Managing correspondence, emails, telephone enquiries and general business communications.
• Maintaining business records, filing systems, databases and administrative documentation.
• Preparing routine reports and providing information to management regarding office and administrative activities.
• Coordinating staff schedules, appointments, meetings and other internal administrative requirements.
• Monitoring office supplies, equipment and administrative resources and arranging replenishment, maintenance or replacement when required.
• Coordinating with suppliers, contractors and other service providers.
• Assisting management with administrative planning and operational coordination.
• Managing office facilities and ensuring the workplace remains organized and appropriately resourced.
• Acting as a central point of contact for administrative enquiries from employees, customers, suppliers and other stakeholders.
• Coordinating onboarding and administrative requirements for employees where required.
• Supporting the maintenance and implementation of company policies and administrative procedures.
• Identifying administrative inefficiencies and recommending improvements to office systems and workflows.
• Undertaking other office management and administrative duties reasonably required for the effective operation of the business.

Skills and Qualifications

• Australian Citizens and Permanent Residents encouraged to apply
• At least 1 year of office management experience
• Diploma level or higher in Business Administration or Management (extensive work experience can be accept instead of qualification)
• Strong time-management and people skills, flexibility, and multitasking ability
• Advanced computer skills and experience with online platforms
• Proficiency Microsoft Office, with aptitude to learn new software and systems